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Use of Facilities

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Facilitron

Alvord Unified School District is pleased to announce Facilitron, an online facility request and rental system designed to provide a positive user experience for all. With this system, reservation requests can be submitted easily and efficiently. Renters will be able to access photos and descriptions, see real-time availability, get estimated quotes and pay online.

In partnering with Facilitron, Alvord Unified School District utilizes a custom facility use web-based platform for the district and each school – allowing facility use requests to be submitted online at any time.  You can view and request all district facilities at: Facilitron Alvord USD.  Although the process of requesting/approval/management of facility use is digital, what’s implemented in Facilitron, remains the same as dictated by Alvord Unified School District’s board policies on facility use.  The district’s administrative staff makes final decisions on all facility use requests.  

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Alvord Unified School District’s behalf.  Payments can be submitted conveniently on Facilitron. Payment options include major credit cards, checks, ACH/eCheck, and Paypal. Proof of insurance (certificate of insurance) can also be conveniently uploaded in the system, or it can be purchased directly through Facilitron.


The Facilitron system is live for all sites. Requests for use of a district facility can only be made by creating a Facilitron account and submitting a request online.  Facilitron instructions to place a request. Note: Please make sure to place your facility request at least 2 weeks in advance to allow for proper processing. If you need any assistance setting up an account and/or in submitting a facility use request, you can contact Facilitron directly at: support@facilitron.com or by calling them at: (800)272-2962 ext. 1.  

 

Instructions for Request for Use of District Premises

All requests to use District premises and facilities are submitted through the Facilitron Platform.

All requests should be submitted at least two (2) weeks prior to requested date of use.

All requests require insurance documents uploaded in Facilitron at least seven (7) days prior to event:

  •  A certificate of Liability Insurance verifying the applicant has general liability insurance applicable to bodily injury and property damage with a limit of liability of at least $1,000,000.00 per occurrence, $2,000,000.00 annual aggregate.
  • A separate Endorsement designating the Alvord Unified School District as additional insured (Form CG 2026 or CG 2011 or equivalent). For purposes of the CG 2011 only, the Facilities Use Agreement shall be deemed a lease.

 The admin at the requested site will review the request for availability and staff coverage and either approve, if space and staff are available, or decline, if either space or staff is not available. The Facilities department will give the final approval/decline and email notification will be be sent to the requestor.

All fees are to be paid in full through Facilitron at least seven (7) days prior to event.

 

Facility Use Request

 

Use of Facilities Fee Schedule

  • Use of Facilities Fee Schedule